Digital Asset Management and Tracking Software Manage your assets conveniently with feature-rich asset management software. We have developed this asset management software that helps track your fixed assets, inventory, tools, and much more

Digital Asset Management and Tracking Software

A web portal to log in to centralized data, user, and item management. Account & billing management, sales, knowledge base, support, blog, pricing, features & other content pages on CMS.

Client Requirement

The client is looking for a web portal that customers can use to log in and check their centralized data.

  • Users can manage their assets using the portal.
  • Account & billing management, Sales, Knowledge base, Support, Blog, Pricing, Features & other content pages on CMS as well as a Mobile app (Android, iOS& Windows) for user interaction, data recording, notifications and tracking.

Our Approach to Develop Project

To develop an asset management and tracking application, we have to

  1. 01
    Requirement Gathering:

    We initiated the project by conducting meetings with our clients to understand their asset management and tracking needs. We gather information about the types of assets, tracking requirements, workflows, and any specific features or integrations required.

  2. 02
    Analysis and Planning:

    Based on the gathered requirements, we performed a detailed analysis to identify the key functionalities and modules needed in the software app. We have created three modules for this software.

  3. 03
    System Design:

    Moving forward, we design the system architecture, considering factors such as scalability, security, and integration capabilities. We created a detailed system design document that includes the database structure, user interface wireframes, and system workflows.

  4. 04
    Database Design:

    In the next step, we design the database schema to effectively store and manage asset data. We consider adding different asset types, their attributes, and relationships in the database. The database design supports asset retrieval, tracking, and future scalability.

  5. 05

    We started the development phase by following an agile development methodology. Our developers break down the project into smaller tasks and iterations, focusing on incremental development and continuous integration. Also, we implemented core functionalities such as asset registration, barcode/RFID integration, real-time tracking, maintenance scheduling, and reporting capabilities.

  6. 06
    Testing and Quality Assurance:

    Our dedicated developers conducted rigorous testing to ensure the software app functions correctly and meets the client's requirements. We performed various testing, including functional testing, integration testing, performance testing, and security testing. In addition, we involve the manufacturing company's employees in user acceptance testing (UAT) to confirm the app's usability and efficacy.

  7. 07

    Once the app passed the testing phase, we set up the necessary infrastructure, configure servers, and deploy it on the playstore. This ensures the app is accessible to authorized users.

  8. 08
    Maintenance and Support:

    We are presently offering maintenance and support services to the client to maintain the app's performance and address any reported issues or bugs.

Technologies Deployed

  • Front End: React JS
  • Back End: C# asp.Net Core
  • Database: Mongo DB and MS SQL
  • 3rd party API’s: QuickBooks, Google API and many more
  • Hosting: AWS Cloud

Development & Implementation

At Adequate Infosoft Pvt. Ltd., we developed a web portal as well as a mobile application with the following functions:

  • Each asset has a QR code or Bar code label stuck to it. All users can download the app onto their smartphone and be given a unique login. Assets assign to users.
  • If a user needs to give an asset to another user, they scan the QR Code from within the app and select the user they wish to transfer the asset.
  • Users who are reassigning the asset will get a push notification asking them to accept or decline that asset.
  • If they accept, their phone camera should open and they should take as many photos of the asset as they see fit. Photo records are saved against that asset and they then take responsibility for that asset.
  • Against each asset, there are some options for users to generate damage reports, loss reports, and repair requests.
  • Users can assign privileges of what assets they can take responsibility for.
  • Some users have the authority to add new assets and some have the authority to remove assets from the list. (When removing assets, a reason such as lost, stolen, sold, damaged & not repairable should be entered. Options for notes on the asset removal are to whom it was sold, how it was broken, crime reference numbers, etc.)

We have added the following modules with the required features and functions:

1. User Module:

  • User Roles - Account Holder, Managers, Staff, each with editable privileges.
  • Manage User Access
  • Moderation - Optional control for administrator approval before staff/users is able to reserve and check items out from the system.
  • Control Alert/Notification settings
  • 2 Step auth login
  • Login with Google/Outlook account
  • SAML SSO or equally secure logins
  • Signature capture on the apps

2. Asset Management:

  • Asset Lifecycle Management
  • Manage different asset types
  • Clone tools for ease of data entry.
  • Photos for each item or batch (optional)
  • Transfer & assign assets/items between users
  • Check out and check in of assets to a location
  • Availability Calendar shows you which assets and asset stock are available, reserved, checked out, or under maintenance.
  • Assign the responsible person for each item/asset
  • Inventory reports / Audits
  • Account holder overview (including geo-tracking map)
  • Customize service intervals, notifications for a type or group of assets, etc
  • Sub user management
  • Offline data storage &recording sync to the central database when back online.
  • Data entry remembers already used variables to speed up item entry and data entry.
  • QR codes on items can be scanned by nonusers of the service and be given an owner id and contact information
  • Dashboard Calendar - see what's due in, Google Calendar, Outlook, and iCloud Calendar syncs
  • Dashboard Map
  • Dashboard Financial review (if enabled for type of asset)
  • Reservations - plan ahead for management.
  • Purchase Orders - Automatically update items linked to Purchase Orders, and manage vendors and procurement costs all from one place.
  • Invoice, Purchase orders & bills API integrations with popular accounting software such as Xero, Sage &QuickBooks.
  • Label Scanner and Designer
  • Excel Import and Export of items.
  • Data Backups to Dropbox and similar services/options
  • Report Exports, CSV, PDFs, etc
  • Customized Views
  • Custom fields for asset management, specific requirements tailored to the admin holder.
  • Bundle & Package items/assets into groups if required.
  • Depreciation Management
  • Stock option: Notification when the stock drops below a user-defined level.

3. Services And Maintenance:

  • Create & manage maintenance records and schedules
  • Request repair
  • Request Service
  • Service history reports
  • Condition reports
  • Damage reports
  • Maintenance Alerts

Final Outcome

What Our Clients Say About Us

Client satisfaction is our ultimate goal. Here are some kind words of our precious clients they have used to express their satisfaction with our service.